MTBI is committed to protecting your personal data and respecting your privacy. We process personal information in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR). We are registered with the ICO for Data Protection.
What information we collect
We may collect and process personal data including:
· Names of participants and guardians
· Contact details (such as phone numbers and email addresses)
· Medical or dietary information (where necessary for safety)
· Payment details (for trip bookings)
How we use your information
We use your information to:
· Organise and manage charity trips and activities
· Ensure the safety and wellbeing of participants
· Contact you about trip details or changes
· Process bookings and payments
· Meet our legal and safeguarding responsibilities
We only collect information that is necessary and use it for legitimate purposes.
Special category data (e.g. medical information)
Where we collect sensitive information (such as medical details), we do so only with consent and use it solely to protect participants during trips.
How we store your data
Your data is stored securely, whether in digital or paper form, and only accessible to authorised volunteers. We keep information only for as long as necessary, after which it is securely deleted or destroyed.
Sharing your information
We do not sell your data. We may share relevant information with:
· Trip providers (e.g. transport companies or venues)
· Emergency services if required
· Trusted service providers supporting our operations
All sharing is done in line with data protection laws.
Photos and media
We may take photos during trips for promotional purposes. Consent will always be requested in advance, and you can opt out at any time.
Your rights
You have the right to:
· Access the personal data we hold about you
· Request correction of inaccurate data
· Request deletion of your data
· Withdraw consent at any time
· Complain to the Information Commissioner’s Office (ICO)
Contact us
If you have any questions about this privacy statement or your data, please contact:
MTBI's secretary heubecks@googlemail.com